EXHIBITOR FAQ
EVERYTHING YOU NEED TO KNOW
The essentials for planning your show in the Vendor Village — setup, shipping, what’s provided, credentials, and getting there. Everything below is confirmed; anything else, Joe is one email away.
Absolutely. Beyond your booth, there are sponsorship opportunities to amplify your brand across the event. Contact Joe Nicholson at joe@thebaseballconvention.com to explore.
We recommend carrying your own general liability coverage. Contact Joe with any certificate-of-insurance questions.
On-campus and adjacent lodging is available, including the Element Hotel right next to the complex — minutes from your booth. See Getting There & Stay above.
Set your GPS to “Pat Nash Drive.” Ballparks of America is three miles south of downtown Branson, just off Highway 165, with free on-site parking. It’s roughly 22 minutes from Branson Airport, 50 from Springfield, and 3 hr 45 from Tulsa.
Email your required credentials to joe@thebaseballconvention.com ahead of time so your badges are ready, then pick them up at the Vendor Check-In table when you arrive at Ballparks of America.
Ship everything to Ballparks of America, 1000 Pat Nash Drive, Branson, MO 65616, marked Attn: The Baseball Convention Experience. Add your company name, on-site contact and phone, and piece count (e.g., 1 of 3) to every box. A $99 handling fee covers safe receipt and storage until you arrive to claim your shipment.
Joe Nicholson, your Founding Partnerships Director, reaches out about six weeks before the event to lock in your exact spot in the Vendor Village.
Yes — you’re welcome to sell your own products directly from your booth throughout the event.
Yes — power is available in the Vendor Village. We recommend bringing your own extension cords to reach your booth from the nearest access point. For specific or higher-draw power needs, let Joe Nicholson know in advance at joe@thebaseballconvention.com so we can plan for it.
Every booth includes one 6′ table, two chairs, free WIFI, and trash access. Because the vast majority of vendors are outdoors in the Vendor Village, we recommend bringing a pop-up tent for shade and comfort — plus your display, signage, and product.
Traffic is built in. Every player and parent, from every team, completes a mandatory 60-Minute Team Experience inside the Vendor Village, with teams rotating through every hour, on the hour. Festival games with premium and standard prizes are placed throughout the Village to keep families moving past your booth. See Foot Traffic by Design for the full picture.
Core expo hours are 9:00 AM–6:00 PM on Sept 5 & 6. Staying open after 6:00 PM (while festival games continue) and exhibiting on Championship Day, Monday Sept 7, are both optional.
The full expo runs 9:00 AM–6:00 PM on Saturday, Sept 5 and Sunday, Sept 6. Festival games stay open after 6:00 PM — you’re welcome to keep exhibiting, but it’s optional.
Two setup windows: Thursday, Sept 3 from 12:00–9:00 PM and Friday, Sept 4 from 7:00 AM–12:00 PM. The Kickoff Festival opens at noon on Friday, so plan to be fully set and staffed before 12:00 PM.
STILL HAVE QUESTIONS?
TALK TO YOUR EXHIBITOR SERVICE SPECIALIST
Joe Nicholson personally handles exhibitor logistics, special requests, and accommodations for TBC Experience.
